Saturday, January 9, 2016

LOI DRAFT FOR PRE DATED BL


















To: The owners as well as The Master of M/V ……….


Dear Sirs,

Date:

Re: M.V. "......."

Voyage:

C/P Dated:
B/L No's:
Goods: (insert exact quantity) MT
Description: (insert description as it appears on the bills of lading)

WHEREAS

The vessel is chartered to …………., by a C/P dated (Insert the date of the C/P)

AND WHEREAS

The above goods were loaded on board the M.V. ".........." at Port of .........

AND WHEREAS

For our own commercial purposes, we need and hereby request you, at our entire
risk and responsibility to issue the relevant bills of lading for the subject
cargo dated .......... regardless of the date of completion loading.

Now, in consideration of your complying with our aforementioned request we
hereby irrevocably agree as follows:


1- To indemnify you your servants and agents and hold all of you harmless in
respect of any liability loss or damage of whatsoever nature whether direct or
indirect which you may sustain by reason of issuing the bills in accordance
with our request and to hold you harmless in respect of any and all claims
which may be brought against you your servants or agents under or which arise
out of compliance with our request as aforesaid.

2- In the event of any proceedings being commenced against you or any of your
servants or agents in connection with and/or as a consequence of the issuance
of the bills of lading in accordance with our above request, we undertake to
provide you and/or them on demand with sufficient funds to defend the same.


3- If the vessel or any other vessel asset or property belonging to you or in
the same associated or beneficial ownership or management should be arrested or
detained or if the arrest or detention thereof should be threatened we
undertake to provide such bail or other security as may be required to prevent
such arrest or detention or to secure the release of such vessel asset or
property and to indemnify you in respect of any loss damage or expenses caused
by such arrest or detention whether direct or indirect whether or not the same
may be justified.

4- The liability of each and every person under this indemnity shall be joint
and several and shall not be conditional upon your proceeding first against any
person whether or not such person is party to or liable under this indemnity


5- This indemnity shall be construed in accordance with English law and each
and every person liable under this indemnity shall at your request submit to
the exclusive jurisdiction of the High Court of Justice in England

6- This indemnity shall also be construed under English law and each and every
person liable under this indemnity shall at your request submit to the High
Court of Justice in England.



Yours faithfully,


For and on behalf of (CHRTRS)

Clean On-Board L.O.I. wording











F Y G, find below "STANDARD FORM LETTER OF INDEMNITY TO BE GIVEN IN RETURN FOR A CLEAN BILL OF LADING"
--------------------------------------------

DATE   :
TO   : THE SHIPOWNERS/DISPONENT OWNERS/MASTER/AGENTS OF      M/V "…………….."
SHIP NAME  : M/V " …………….. "
VOYAGE 
C/P DATE  :
CARGO   :
B/L NO.
SHIPPER  :
CONSIGNEE  :
NOTIFY ADDRESS :

DEAR SIRS,

RE: LETTER OF IDEMNITY UNDER M/V "……" C/P DD   FOR ISSUING CLEAN BILLS OF LADING


THE ABOVE VESSEL WHICH UNDER CHARTER TO US BY VIRTUE OF THE ABOVE MENTIONED
CHARTER PARTY, HAS LOADED A CARGO OF ABOVE MENTIONED AT THE PORT OF  ……………
FOR DELIVERY TO …………. NOTWITHSTANDING THAT VESSEL'S MASTER AND/OR OWNERS' P+I SURVEYOR HAS REMARKED ON MATE RECEIPT THAT:

1.
2.
3.
4.  
5.

WE REQUEST YOU TO ISSUE CLEAN BILLS OF LADING.

IN CONSIDERATION OF YOUR COMPLYING WITH OUR ABOVE REQUEST WE, ........ HEREBY
AGREE AS FOLLOWS:

1) TO IDEMNIFY YOU AND HOLD YOU HARMLESS IN RESPECT OF ANY LIABILITY, LOSS OR
DAMAGE, CLAIMS, EXPENSES OR WHATSOEVER NATURE, AND TO PAY YOU ON DEMAND THE
AMOUNT OF ANY LOSS OR DAMAGE, EXPENSES OF WHATSOEVER NATURE WHICH YOU AND/OR THE MASTER AND/OR THE AGENT OF THE VESSEL AND/OR ANY OTHER OF YOUR SERVANTS OR AGENTS WHATSOEVER MAY INCUR AS A RESULT OF YOUR ISSUING CLEAN BILL(S) OF LADING IN ACCORDANCE WITH OUR SAID REQUEST.


2) IN THE EVENT OF ANY PROCEEDINGS BEING COMMEND AGAINST YOU OR ANY OF YOUR
SERVANTS OR AGENTS IN CONNECTION WITH THE DELIVERY OF THE CARGO AS AFORESAID TO PROVIDE YOU OR THEM FROM TIME TO TIME ON DEMAND WITH SUFFICIENT FUNDS TO DEFEND THE SAME.

3) IF THE VESSEL OR ANY OTHER VESSEL OR PROPERTY BELONGING TO YOU SHOULD BE
ARRESTED OR DETAINED OR IF THE ARREST OR DETENTION THEREOF SHOULD BE THREATENED, TO PROVIDE ON DEMAND SUCH BAIL OR OTHER SECURITY AS MAY BE REQUIRED TO PREVENT SUCH ARREST OR DETENTION OR TO SECURE THE RELEASE OF SUCH VESSEL OR EXPENSES CAUSED BY SUCH ARREST OR DETENTION.

4) THE LIABILITY OF EACH AND EVERY PERSON UNDER THIS INDEMNITY SHALL BE JOINT
AND SEVERAL AND SHALL NOT BE CONDITIONAL UPON YOUR PROCEEDING FIRST AGAINST ANY PERSON, WHETHER OR NOT SUCH PERSON IS PARTY TO OR LIABLE UNDER THIS INDEMNITY.

5) THIS INDEMNITY SHALL BE CONSTRUED IN ACCORDANCE WITH ENGLISH LAW AND EVERY
PERSON LIABLE UNDER THIS INDEMNITY SHALL AS YOUR REQUEST SUBMIT TO THE
JURISDICTION OF THE HIGH COURT OF JUSTICE OF ENGLAND.

YOURS FAITHFULLY

(STAMP & SIGNATURE)




Monday, December 7, 2015

HYGIENE INSPECTION CHECKLIST


For MLC :HYGIENE INSPECTION CHECKLIST (form)




Ship’s name:

IMO:

Flag:

Date:


ATTENDING
CHIEF OFFICER:




INSPECTED



WEEKLY INSPECTIONS





1
Accommodation areas (mess rooms, alleyways, etc.)                                             
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
Clean and habitable.





ii.                                                                                                                                                                                     
Free of any infestation.





iii.                                                                                                                                                                                    
All doors closing properly.





iv.                                                                                                                                                                                    
Adequate lighting (as per vessel’s lighting system design) to facilitate visual task performance and movement of crew.





v.                                                                                                                                                                                     
Heating/air conditioning arrangements within acceptable limits.





vi.                                                                                                                                                                                    
Condition of electric cables, no exposed wires, no heavy corrosion.





vii.                                                                                                                                                                                   
Nuisance levels (i.e. noise, dust, odour problems, etc.) within acceptable limits.





viii.                                                                                                                                                                                  
Proper operation of ventilation including exhaust fans for sanitary facilities and lights.





ix.                                                                                                                                                                                    
Free from hazards (no damaged flooring/tiling, no slippery, etc).





x.                                                                                                                                                                                     
Condition of securing furniture and recreation equipment.





xi.                                                                                                                                                                                    
Excessive garbage not being retained on board.





xii.                                                                                                                                                                                   
No ship’s stores or equipment stored in crew spaces.





1a
Hospital





i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
Hospital not being used as crew accommodation.





iii.                                                                                                                                                                                    
Medical locker properly stocked and with instructions regarding use of medicines/equipment.





iv.                                                                                                                                                                                    

Resuscitator’s oxygen cylinder and disposable parts (if available) in good condition/replaced in time.






v.                                                                                                                                                                                     
Check inventory of medicines. Check records of disposable medicines.





vi.                                                                                                                                                                                    
Check Toilet/Shower, flush the water in the toilet bowl and shower observe color.





vii.                                                                                                                                                                                   
Medicine Chest issue date:

1b
Stairways / Passageways





i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
No objects are left lying blocking stairways and passageways.





1c
Toilets/showers/washrooms/ bathrooms





i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
In working order.





iii.                                                                                                                                                                                    
Supplied with hot water.





iv.                                                                                                                                                                                    
No leakages. No blocked drains, broken floor tiles.





v.                                                                                                                                                                                     
No defective/broken/missing fittings.





1d
Galley / Pantry / Food preparation areas
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
Free of any infestation. Galley equipment clean. Floor tiles clean/unbroken.





iii.                                                                                                                                                                                    
No blocked drains.





iv.                                                                                                                                                                                    
Hot water supply.





v.                                                                                                                                                                                     
Fresh water bunkering/fitting pipe has closing device and separate filling hose provided.





vi.                                                                                                                                                                                    
No signs of pests and vermin.





vii.                                                                                                                                                                                   
Inspect hygienic conditions of food preparation and processing.





viii.                                                                                                                                                                                  
Food properly cooked and reheated.





ix.                                                                                                                                                                                    
No stores/provisions or equipment stored in inappropriate places.





x.                                                                                                                                                                                     
Adequate food supplies and potable water for intended voyage.





xi.                                                                                                                                                                                    
Personnel handling food and preparing meals wear clean & proper clothing.





xii.                                                                                                                                                                                   
All food preparation equipment, utensils and surfaces (e.g. pots, pans, cutting boards, slicers, worktable tops, etc.) and food storage containers properly handed, sanitized and stored.





xiii.                                                                                                                                                                                  
Available inventory of all provisions and catering stores.





xiv.                                                                                                                                                                                  
All working and eating surfaces cleaned, galley floors and scuppers disinfected. Extraction hoods, filters, trunks and screens free from condensed grease and fats. Grease traps in place and clean. Ventilation fans in good condition.





xv.                                                                                                                                                                                   
Hand sanitizers and a chemical hand sanitizing solutions used as hand dip available in galley area.





xvi.                                                                                                                                                                                  
Pesticides and other toxic substances not available in galley (properly labelled and stored in appropriate places).





xvii.                                                                                                                                                                                 
Fire blanket and other relevant fire extinguishing means available.





xviii.                                                                                                                                                                                
Domestic catering machinery in operable condition without defects.





1e
Refrigerator rooms / freezers
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
Clean, tidy with adequate shelving, accurate thermometers and defrosted.





ii.                                                                                                                                                                                     
Test alarm.





iii.                                                                                                                                                                                    
Check closing, locking and releasing arrangements (doors opening arrangements from the inside).





iv.                                                                                                                                                                                    
No leakages of Freon.





v.                                                                                                                                                                                     
Cooked or ready to eat foods and raw food (seafoods, etc.) stored in separate sections of refrigerator.





vi.                                                                                                                                                                                    
Bagged or carton packed meat and fish properly stowed to permit a free flow of cold air and to prevent the risk of accidents to people





vii.                                                                                                                                                                                   
Temperature warning systems in refrigerators and freezers.





viii.                                                                                                                                                                                  
All deep freezers (long storage) maintained at or below -18°C.





ix.                                                                                                                                                                                    
All deep freezers (short storage –up to a month) maintained at or below -18°C.





x.                                                                                                                                                                                     
All refrigerators/fresh provisions maintained at or below +5°C.





xi.                                                                                                                                                                                    
No water on the floor.





xii.                                                                                                                                                                                   
Drainages are clean.





xiii.                                                                                                                                                                                  
Products are safely & hygienically stored with respect to rotation, segregation, consumption and spillages.





xiv.                                                                                                                                                                                  
Lights (no burned bulbs)





1f
Dry store rooms
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
Adequate shelving provided.





iii.                                                                                                                                                                                    
No signs of stores deterioration or pests and vermin.





iv.                                                                                                                                                                                    
Doors closing and locking arrangements in order.





v.                                                                                                                                                                                     
Dry stores securely stowed.





vi.                                                                                                                                                                                    
No signs of damage.





vii.                                                                                                                                                                                   
Old supplies stowed in the front of selves.





viii.                                                                                                                                                                                  
Flour turned monthly.





ix.                                                                                                                                                                                    
Stacked sacks enabling effective air circulation.





x.                                                                                                                                                                                     
Products are safely & hygienically stored with respect to rotation, segregation, consumption and spillages.





1g
Vegetable rooms
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
All elements of item 1 (as applicable) are satisfied.





ii.                                                                                                                                                                                     
Adequate shelving provided.





iii.                                                                                                                                                                                    
Vegetables with no signs of mildew and rot.





iv.                                                                                                                                                                                    
Green and root vegetables stored on racks.





v.                                                                                                                                                                                     
No contact with other foodstuffs, cleaning.





vi.                                                                                                                                                                                    
Products are safely & hygienically stored with respect to rotation, segregation, consumption and spillages.





1h
Cabin Spaces (Including Owners, Pilot’s, not in use cabins)





i.
All elements of item 1 (as applicable) are satisfied.





ii.
Check the Flushing Water of toilet.





1i
Laundry Spaces





i.
Linen and laundry equipment in operable condition without defects. (Different machinery for Clean & bed Linen – Work Clothes)





ii.
Areas clean of fuzz.





iii.
Draying means.





iv.
Clean bedding, cutlery, towels, soap, toilet paper provided.





1j
Communication Arrangements





i.
Crew has access to public phone





ii.
Crew has access to mail






2
Air conditioning system
MONTHLY
(write the date)
i.                                                                                                                                                                                     I
Inspection of air intake filters, washing or replacing as necessary (washable filters to be thoroughly rinsed in a super-chlorinated solution of 50 ppm).

ii.                                                                                                                                                                                     
Inspect and clean sump drains at coolers (evaporators) ensuring that there is no spillage or accumulation of stagnant condensate.

iii.                                                                                                                                                                                    
Check equipment used for super-chlorination of air conditioning unit to be properly marked and not utilised for any other purpose.


3
Paint stores, chemical stores, Oxygen/Acetylene bottles stores, battery room
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
Clean and tidy.





ii.                                                                                                                                                                                     
Adequate ventilation, Illumination.





iii.                                                                                                                                                                                    
MSDS displayed at appropriate locations.





iv.                                                                                                                                                                                    
Containers (drum, can, bottle, pipe, tank, etc) clearly labelled with the identity of hazardous material they contain and a hazard warning affixed to it.





v.                                                                                                                                                                                     
No cans, buckets are left open, especially those with flammable/dangerous contents (i.e. thinner, paints, buttery acids)





4
Working areas (deck area, engine room, etc.)
Week1
Week2
Week3
Week4
Week5
i.                                                                                                                                                                                     I
Clean and tidy.





ii.                                                                                                                                                                                     
Heating/air conditioning arrangements (where applicable) within acceptable limits.





iii.                                                                                                                                                                                    
Adequate lighting (as per vessel’s lighting system design) to facilitate visual task performance and movement of crew.





iv.                                                                                                                                                                                    
Suitable PPE provided, maintained in clean and proper condition without signs of wear or damage.





v.                                                                                                                                                                                     
Engine room vibration in acceptable levels.





vi.                                                                                                                                                                                    
Tools placed in appropriate places, benches and not left lying around.





vii.                                                                                                                                                                                   
All heavy parts to be securely stowed.







MONTHLY ITEMS
Write the date, job performed
5
Galley
Jan
Feb
Mar
Apr
May
Jun
July
Aug
Sept
Oct
Nov
Dec
i.               
General washing (walls, ceiling, floor, ventilation duct etc.)












6
Refrigerators / store rooms












i.               
General washing of stores rooms and refrigerators. (as per item 1i, above)












7
Air coolers Local (where applicable)












i.               
Check and cleaning of sump drains from spillage or accumulation of stagnant condensate.












ii.              
Wash thoroughly with super chlorinated solution of 50 ppm.













ANNUAL INSPECTIONS
8
Fresh water tanks
DATE
i.               
Opened up, emptied, ventilated and inspected.

ii.              
Inspection is to be followed by thorough cleaning, re-coating where necessary with epoxy coating or appropriate special paint, airing, disinfecting and refilling with clean fresh water chlorinated to a concentration of 0.2 ppm

iii.             
UV Sterilizing Lamp  last replacement (follow makers instructions)

iv.             
Clean / renew (where necessary) filters – dolomites.

v.              
Distribution system chlorine or bromine analyser and chart recorder in operational condition, maintained and calibrated.


RESULT AND DECISION:
1      to be immediately dealt with by the ship’s personnel




2      request or suggestion by the Company





Chief officer / Signature:

Master / Signature: